Resource Scheduling Software – A New Step Forward for the IT Sector

Imagine you are the IT resource coordinator of a multinational corporation. You need to find the right set of resources for a critical project, which under any circumstance has to be delivered on time. More than 60 IT related projects are conducted at any given time and nearly 800 employees are working for the IT sector spread around five different countries around the world. There are various roles within the department consisting of programmers (the majority in the department), testers, network analysts and technical analysts. More often than not the coordinator will end up hiring new resources to conduct the project, despite the fact that resources are most likely available within the company. This shows a lack of visibility and awareness of resources. Looking at the long run motives for the company profit is the main motive for all corporations, so you would want to make sure all resources are utilized to their full potential. With more than 60 projects and nearly 800 employees, how will you efficiently coordinate them in order to achieve maximum utility? Each person has a different set of preferences, experiences, skills, locations and levels of commitment.

In reference to the scenario outlined above, the resource coordinator would have several different requirements. Firstly the coordinator will overall want a certain tool that will be able to utilize all of his/her resources to their full potential in order to extract maximum output. Secondly he/she would want advanced searching facilities to find the right resource for the right job in order to appropriately allocate the most suitable resource for a project. Thirdly they would also want the software to be able to visualize the assignments of each resource, giving you the perceptibility of when and what IT project each resource is assigned too and to what degree they are loaded with this work. Finally the coordinator will want some form of reassurance and solution for their future resource requirements. Having the ability to correctly determine the fluctuating demand and supply can allow you to identify the shortage or excess of your resources.

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So what is the solution? Spread-sheets are currently thought of as the primary tool to resolve this issue but it usually becomes challenging when there is so much information to handle. With a large number of resources in different parts of the world, it is challenging to track and record people’s updated skills and qualifications, their physical location and the overall information a resource or project manager would require. They also fail to forecast future resource requirements, struggling to give any insight into future resource demand to supply. Ultimately spread-sheets will create human error and confusion.

One such solution is Resource Scheduling Software, which should be smart, easy to use software where managers can easily update information and search for resources across an organisation based on various criteria including skills, availability and location. It should have a simple drag and drop functionality that has the ability to be able to book resources and intuitive communication that enables managers to know when volunteers, resources or members are overbooked.

Through here the IT Resource coordinator can create projects and allocate resources under his/her critical project. By using Resource Scheduling Software, the coordinator will be able to efficiently allocate each of his/her resources through a strategy that would allow every employee to reach their full potential and be distinctly recognised for their separate skills and expertise.

With an organisation that contains nearly 800 resources in a single department, Resource Scheduling Software is imperative to have in order to achieve the greatest returns. This affordable and easy to use tool has turned into an integral part in the functioning of major organisations around the globe.